Procurement

Procurement that earns trust at every stage.

From purchase requisition to final invoice, AIZON Procurement connects your teams, controls your spend, and gives finance an audit trail they can actually rely on.

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Invoice matching: 3-way; Invoice matching
Access control: 4-tier; Access control
Audit-ready: 100%; Audit-ready
Currencies: 150+; Currencies

End-to-end coverage

The complete procurement lifecycle

Every step from request to payment — connected, controlled, and trackable.

01
Purchase requisition
Raise, review and approve internal purchase requests
02
Quotations
Collect and compare supplier quotes side by side
03
Purchase orders
Issue LPOs and IPOs with full commercial terms
04
Goods receipt
Record goods received against open PO lines
05
Invoices & payment
Match, approve and settle PO and non-PO invoices

Core capabilities

Everything your procurement team needs

Built for real estate and construction businesses managing multi-entity, multi-currency operations at scale.

Purchase requisitions

Raise structured purchase requests scoped to legal entity, business unit, and department. Every requisition enters an approval workflow before any commitment is made.

PR → PO conversion

Quotation management

Collect supplier quotes linked directly to requisition lines. Compare pricing, lead times, payment terms, and warranty across multiple vendors on a single comparison matrix.

Multi-supplier comparison

Purchase orders

Issue local and international POs with Incoterms, advance payment tracking, delivery terms, and warranty periods. Supports partial selection across multiple suppliers from a single quotation round.

LPO & IPO support

PO invoice matching

Three-way matching compares supplier invoices against purchase orders and goods receipts. Price and quantity variances are surfaced at line level — in both transaction and base currency.

3-way match

Non-PO invoices

Handle direct supplier invoices with configurable amount limits and supplier exemption controls. The ceiling is enforced live as lines are entered — submission is blocked automatically if the limit is exceeded.

Configurable limits

Multi-currency & FX

Transact in any currency with exchange rates captured at order date. Base currency conversions happen automatically. FX variance between PO and invoice date is tracked as informational — never a blocking condition.

Automatic conversion

Approval engine

Approvals built for complex organisations

Configure, scope, delegate, and audit — without writing a single line of custom logic.

Scoped approval chains

Configure independent approval chains per legal entity, business unit, or department. Each scope maintains its own version history — changing one entity's chain never affects another.

Group & conditional approvers

A single approval step can have multiple eligible approvers — any one, or any N of the group, can act. Individual approvers can be conditional, activated only when specific field values match.

Delegation of authority

Approvers can delegate specific processes to specific people for a defined time window. The original approver retains visibility and can still act — whoever acts first, wins.

Immutable version history

Every change to an approval setup creates a versioned record. Past approvals always reference the exact chain that was active when they were initiated — history is never rewritten.

Withdrawal & clone

Requesters can withdraw an in-flight approval at any stage. The withdrawal is recorded as an immutable event — a clean clone is created for resubmission with changes, keeping the original audit trail intact.

Role-based access

Four-tier permission model — Full Access, Legal Entity Access, Self-Only, and No Access. Admin rights are derived from the encrypted session token, never from a database flag that can be manipulated.

Scenarios

Built for the challenges this industry actually faces

Four worked scenarios from development, contracting, and community operations — handled out of the box.

Real estate developer

Master-planned community fitout

A developer managing 12 residential towers needs to procure fitout materials across three legal entities, with separate approval thresholds per entity and currency exposure on imported goods.

PRs raised per tower, scoped to the correct legal entity and business unit
Quotations collected from international suppliers with automatic AED conversion
IPOs issued with CIF Incoterms, port handling costs allocated to each material line
Three-way match ensures no invoice is paid before delivery is confirmed at site

Month-end closes with zero unmatched invoices across all 12 towers

Main contractor

Multi-package subcontractor billing

A construction contractor managing MEP, civil, and landscaping subcontractors needs to process milestone-based invoices across 8 active packages, each with advance deductions and retention.

Each subcontract package is a separate PO with its own approval chain
Invoices submitted against specific PO lines — cumulative ceiling enforced automatically
Advance deductions calculated and applied at each invoice submission
Payment status tracked per line — partially paid, fully paid, outstanding balance visible instantly

Every milestone invoice matched, deducted, and approved — no spreadsheet reconciliation

Property management

Facilities maintenance without POs

A community management team handles hundreds of small reactive maintenance invoices monthly — plumbing, cleaning, pest control — that do not warrant a full PO process but still need to be controlled.

Non-PO invoice limit set per submission by finance
Trusted long-term contractors granted supplier exemptions with full history
Duplicate supplier invoice numbers blocked across both PO and non-PO tables
Full approval chain on every non-PO invoice above the threshold

Duplicate invoices blocked at source, before they reach payment

Mixed-use developer

Multi-entity spend consolidation

A group operating 6 legal entities across residential, commercial, and hospitality divisions needs unified procurement visibility for the CFO while keeping each entity's data ring-fenced from others.

Legal entity scoped access — entity finance teams see only their own records
Group procurement team has full access across all entities
Approval chains configured independently per entity with no crossover
Currency exposure consolidated at group level via base currency conversion on every transaction

One consolidated group view across all 6 entities — no manual consolidation

Finance controls

Set the rules once. The system enforces them everywhere.

Procurement settings give finance administrators full control over spend limits and supplier permissions — with a permanent audit trail of every configuration change, visible in the platform.

Non-PO invoice amount limit
Set a maximum invoice value for direct supplier invoices. Every update is immutable — old values are preserved as a timestamped history, never overwritten.
Supplier exemptions
Grant strategic suppliers an exemption from the amount limit. Each exemption has an activation date and can be deactivated at any time — with full history retained and no ability to rewrite past records.
Full configuration audit trail
Every limit change is recorded with who made it, when, the old value, and the new value. The history is built into the settings page — no separate audit system needed.

Security & Trust

Enterprise-grade, by design.

Security and data protection built into every layer — encrypted end to end, hosted in the UAE, and continuously monitored.

AES-256 encryption at rest

All data in AIZON databases and file repositories is encrypted at rest using AES-256.

TLS 1.3 in transit

Every API call, web session, and data transfer is secured end to end with TLS 1.3.

99.9% uptime SLA

Geo-redundant infrastructure with automated failover, backed by a contractual 99.9% uptime SLA.

UAE data residency

Your data is stored and processed inside the UAE — never moved offshore — in line with UAE data protection law.

Ready to replace the chaos?

Schedule a demo and see the full platform mapped to your exact workflow.

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